Employees should send an email to [email protected] to request employment verification information.

Complete the OneUSG Access Request form, obtain your supervisor’s review and signature and then submit the form to Heather Henley via email at [email protected] for final college review and processing.

Complete the OneUSG Workflow Request form, obtain your supervisor’s review and signature and then submit the form to Heather Henley via email at [email protected] for final college review and processing.

You should use the GSU Affiliate form (Contingent Worker Form) – navigation to the form is as follows:

Manager Self-Service -> My Forms ->Fill Out a New Form -> GSU Affiliate Form

Official clearance forms are needed when an employee is exiting the university. If an employee is transferring to another unit within GSU, there may be an internal departmental clearance process, but the official GSU clearance form is not needed.

The exiting employee should provide their personal email address to their business manager/supervisor prior to their last day of work. The business manager/supervisor will pass this information along to the CEHD HR team, who will request the exit interview when submitting the resignation notice to the Office of Employee Relations.

Yes, all equipment must be returned upon exiting the university, regardless of the funding source.

A minimum of three days and up to two weeks.  If you do not have a viable applicant pool in that span of time, you may code the applicants in your pool and request that the posting be reopened.  Post-doc positions may be left open until filled, if requested.

Yes, checking references is required prior to recommending a candidate for hire.

Once you receive notification that the individual has formally accepted their written offer letter, you may initiate the appropriate hire transaction in OneUSG.

The earliest start date to select for a new staff hire is two weeks from the date all requested information (interview evaluation forms, coding applicants, proposed start date, proposed salary and justification memo, if required) is submitted.

Yes, however, it will require a justification memo explaining the salary being offered.  Also, if the finalist is an internal candidate (current Georgia State University employee), and the salary offered is 10 percent or more of their current salary, the department will need to submit an Advanced Salary Increase (ASI) form, in addition to the justification memo.

Please email the transcripts inbox ([email protected]) with inquiries.

Submit a request to the [email protected] inbox and include the full legal name, panther ID number and specific degree the department is requesting.

Regular faculty and staff positions are single incumbent positions. Multi-incumbent position numbers are allowable with temporary positions that have the exact same attributes (i.e., speedtype, compensation, supervisor, etc.).

Submit a justification memo signed by the department chair to the [email protected] inbox. Your request will be reviewed and submitted for approval by the dean.

Documents submitted for an abbreviated MFE packet can change, depending on the circumstances of the request.  Noted below are two common instances for submitting a partial packet:

• If an active and approved to teach GTAB or PTI has obtained a new degree, the new transcript and updated CV will need to be submitted as the partial MFE packet.
• If a GTAB or PTI has been inactive in OneUSG for more than 12 months and no personal details have changed (i.e., legal name or degree), the MFE cover letter, personal data form, CV, and TAF (PTI’s only) will need to be submitted as the abbreviated MFE packet (transcript is not needed for this occurrence).

GAs/PTIs may work in multiple departments or colleges as long as they do not exceed 2.5 appointments, but they will only populate in OneUSG under their home department or college that hired them first.

The current hirer/initiator is the employee who will be supervising the GA during their scheduled appointment, and therefore should sign in section C of the PF2A form.

Before the start of each semester, the [email protected] inbox will send an email to each department/unit with an attached Information Sheet. The Information Sheet will have the semester appointment and pay dates listed, as well as the hire paperwork submission deadline. The email will also include any updated hire forms and notate any change or clarification in college procedures as it pertains to GA and PTI hiring.

No, PTIs are not eligible for tuition waivers.

Yes, if the student is hired as a GA and is lawfully present in the U.S. (here on a student visa).

Yes, departments are required to submit a new tuition waiver request every semester that corresponds to the annual appointment. A new PF2A is not required.

A signed justification memo is required when requesting a tuition waiver any time after the Friday of the first week of classes, for the current semester.  The memo must be on a department letterhead and signed by the department chair.

Timecards are closed on the date that time is due (typically the Monday of a new pay period) Timecards open for edits on the Wednesday morning after timecards were due.  Those edits will take place on the next biweekly payroll.

You can view the payroll calendars at the: Payroll, Time and Absence page. You must also allow at least 72 hours for Dean’s Office reviews/approvals of documents and transactions.

An off-cycle payment request is used if an employee misses a regularly scheduled payment.  A department may submit a request to have the employee paid sooner than their next scheduled pay date. Off-cycle payments are an exception to regular payroll processing and should never be substituted for the timely processing of employee pay. Off-cycle pay requests should be at a minimum and will be reviewed on a case-by-case basis. The form can be found at the following link:  Off-Cycle Payment Request form

You should use the GSU Affiliate form (Contingent Worker form). Navigation to the form is as follows: Manager Self-Service -> My Forms ->Fill Out a New Form -> GSU Affiliate Form

Check Job Data to see if the individual is showing up as an active employee.

Initiate an Add/Change Position transaction in OneUSG to change another vacant position number to the position type that you need.

Benefits will expire on the last day of the month in which the employee resigns/is terminated.

On the Benefits page